Pricing Units, Proprietary Limits & Migration Complexity
The operational fine print U.S. SaaS founders and small business owners check before committing.
| Evaluation Dimension | Koru | Google Workspace |
|---|---|---|
| Starting Price & Billing Unit How your monthly bill scales | Free / $19/mo Managed Cloud Pro Team Docs, Wikis & Knowledge Base Seat / Plan | From $29/mo (Pro / Team Seat) Team Docs, Wikis & Knowledge Base Seat / Plan |
| Free Tier & Included Quotas Sandbox vs production allowance | Koru is self-hostable (Open Source (MPL-2)) with managed Managed Cloud Pro cloud starting at $19/mo | No permanent free plan on Google Workspace — Pro / Team Seat starts at $29/mo up to $99/mo (Business / Enterprise) |
| Proprietary Limits & Gotchas Caps, lock-in & overage cliffs | Koru tier notes — Flat-Rate Small Business Pricing: No per-seat enterprise lock-in; Full API & Webhooks: Open API & webhooks | Google Workspace tier notes — Flat-Rate Small Business Pricing: Per-seat or usage-tiered pricing; Full API & Webhooks: REST API & integrations |
| Migration Complexity Engineering & ops switching effort | Low (< 30 mins) Configure Koru (Flat-Rate Small Business Pricing, Full API & Webhooks, Self-Hostable / Open Source) and import existing team docs, wikis & knowledge base records | Moderate (2–4 hrs) Configure Google Workspace (Full API & Webhooks) and import existing team docs, wikis & knowledge base records |
| Target Company Stage Best operational fit | Solo Founders & Team Docs, Wikis & Knowledge Base SMBs | Growing Team Docs, Wikis & Knowledge Base Teams (10–250+) |
| Data Privacy & Compliance U.S. & enterprise governance | Open Source / Self-HostGDPR / CCPA ReadyFlat-Rate Small Business | GDPR / CCPA ReadyFull API & WebhooksCommercial SLA |
Interactive Team Seat & ROI Simulator
Adjust your team headcount to compare real monthly and annual licensing costs.
Koru: Team Docs, Wikis & Knowledge Base Seat / Plan
Google Workspace: Team Docs, Wikis & Knowledge Base Seat / Plan
Estimated Annual Savings with Koru: $600/yr
Saves ~34% annually at this workload tier based on published USD rates.
Technical Capability Matrix
Side-by-side feature, API, and data-ownership checklist.
| Feature Specification | Koru | Google Workspace |
|---|---|---|
| Flat-Rate Small Business Pricing pricing | Supported No per-seat enterprise lock-in | Not Included Per-seat or usage-tiered pricing |
| Full API & Webhooks developer | Supported Open API & webhooks | Supported REST API & integrations |
| Self-Hostable / Open Source infrastructure | Supported Open Source (MPL-2) self-hostable | Not Included Cloud-only proprietary SaaS |
Official Published USD Pricing Tiers
Verified plan structure for Koru and Google Workspace.
Koru Plans USD Verified
Open Source / Self-Hosted
monthly
Managed Cloud Pro
monthly
Google Workspace Plans USD Verified
Pro / Team Seat
monthly
Business / Enterprise
monthly
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Frequently Asked Questions
Key pricing, quota, migration, and security answers for Koru vs Google Workspace.
What is the main difference between Koru and Google Workspace in 2026?
Koru (Free / $19/mo Managed Cloud Pro, billed by team docs, wikis & knowledge base seat / plan) is best suited for: Alternative to Notion, Obsidian, OneNote — Write, organize, and run AI agents in a private workspace that stores everyth By contrast, Google Workspace (From $29/mo (Pro / Team Seat), billed by team docs, wikis & knowledge base seat / plan) is best for: Enterprise knowledge docs platform for teams and organizations
How do Koru and Google Workspace compare on free tiers and USD pricing?
Koru: Koru is self-hostable (Open Source (MPL-2)) with managed Managed Cloud Pro cloud starting at $19/mo. Google Workspace: No permanent free plan on Google Workspace — Pro / Team Seat starts at $29/mo up to $99/mo (Business / Enterprise). Always compare based on your real workload metric (Team Docs, Wikis & Knowledge Base Seat / Plan vs Team Docs, Wikis & Knowledge Base Seat / Plan) rather than headline base tier alone.
What proprietary feature limits or overages should founders watch out for?
On Koru: Koru tier notes — Flat-Rate Small Business Pricing: No per-seat enterprise lock-in; Full API & Webhooks: Open API & webhooks. On Google Workspace: Google Workspace tier notes — Flat-Rate Small Business Pricing: Per-seat or usage-tiered pricing; Full API & Webhooks: REST API & integrations.
How difficult is migrating from Google Workspace to Koru, and what compliance is supported?
Estimated migration effort to Koru is Low (< 30 mins) (Configure Koru (Flat-Rate Small Business Pricing, Full API & Webhooks, Self-Hostable / Open Source) and import existing team docs, wikis & knowledge base records). Security & data governance signals for Koru include Open Source / Self-Host, GDPR / CCPA Ready, Flat-Rate Small Business, while Google Workspace offers GDPR / CCPA Ready, Full API & Webhooks, Commercial SLA.
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